Overview
Operations Associate – Executive Assistant Jobs in India at Wisemonk
Title: Operations Associate – Executive Assistant
Company: Wisemonk
Location: India
Company Overview:
One of our client, is an AI-driven solution transforming how top Private Equity (PE), Consulting, and Investment Banking firms conduct research and due diligence. Backed by Y Combinator and elite venture firms, Model ML has raised millions in stealth and is trusted by the world’s leading financial institutions. Work directly alongside two visionary founders with a proven track record—both have successfully exited previous Y Combinator companies. Join a flat, dynamic, and lean team at the cutting edge of AI and finance. Together, we are building something extraordinary and scaling rapidly.
Role Overview:
This role supports the team across multiple fast-moving workstreams. The emphasis is project management, execution discipline, and clear communication. You own systems, track progress, and make sure nothing drops.
Key Roles & Responsibilities:
1. Execution & Task Ownership:
– Own end-to-end execution across product, operations, and internal workflows.
– Translate ambiguous instructions into clear action plans and deliverables.
– Drive follow-ups proactively and ensure tasks are fully closed.
2. Calendar & Time Management:
– Manage a fast-moving, high-volume calendar.
– Proactively resolve conflicts based on shifting priorities.
– Ensure every meeting has a clear agenda and the right participants.
– Protect and allocate time for deep work based on urgency and impact.
3. Notion & Internal Systems:
– Build and maintain core operating systems in Notion.
– Own trackers, workflows, automations, and internal tooling.
– Standardize structures across teams. (hiring, reviews, engagements, etc.)
– Continuously improve system clarity, usability, and accuracy.
4. Communication & Coordination:
– Act as the central coordination layer across Slack, email, and WhatsApp.
– Summarize discussions, clarify decisions, and drive next steps.
– Communicate clearly with internal and external stakeholders.
– Maintain high signal-to-noise across all communication.
5. Data, Tracking & Quality Assurance:
– Maintain accuracy across trackers, dashboards, and internal systems.
– Identify inconsistencies, edge cases, and process gaps.
– Flag issues early and propose effective solutions.
– Treat attention to detail and correctness as non-negotiable.
How Youʼll Work:
– Operate at high speed with time-sensitive, interdependent tasks.
– Thrive in low-structure environments, creating clarity independently.
– Take full ownership and execute without constant direction.
– Handle frequent context switching across multiple workstreams.
– Work within daily check-ins and rapid feedback loops.
What Success Looks Like:
– Tasks are completed proactively without needing follow-ups.
– Calendars are clean, optimized, and conflict-free.
– Systems improve continuously without prompting.
– Communication is clear, concise, and action-oriented.
– Issues are identified and resolved before escalation.
Requirements:
– 2-3 years of experience in operations or coordination roles.
– Strong project management instincts across multiple workstreams.
– Advanced proficiency in Notion. (databases, relations, automations)
– Clear, structured written communication Slack and email)
– High attention to detail and reliability.
– Comfortable working in fast-paced, ambiguous environments.
– Comfortable working in the EST Eastern Standard Time) time zone.
Nice to Have:
– Experience in startups, consulting, or finance.
– Exposure to async, distributed teams.
– Familiarity with UK or US working styles.
– Comfort using AI tools. (e.g., ChatGPT, Claude)
Scope & Growth:
– This role will evolve quickly with the company's growth.
– Future scope may expand into product, GTM, or internal operations.
– Core expectation remains strong generalist execution and ownership.
